For Official Use Only (when completed) TEMPLATE DEPARTMENT OF _____ National Incident Management System (NIMS) Implementation Plan DATE Due to the compilation of potentially sensitive data, this NIMS Implementation Plan should be marked FOR OFFICIAL USE ONLY (FOUO) when completed. Also, this information may be exempt under the provisions of the Freedom of Information Act, 5 U.S.C. § 552. As such, anyone wishing to disseminate this document outside of the Federal Government should contact _________________________ for disclosure review. PRIVACY STATEMENT The disclosure of information in this plan could compromise the security of essential equipment, services, and systems of the Department of X or otherwise impart X's ability to carry out essential emergency responsibilities. Distribution of this NIMS Implementation Plan in its entirety is limited to those X associates who need to know the information in order to success- fully activate and implement the plan. Portions of this plan contain information that raises personal privacy or other concerns, and those portions may be exempt from mandatory disclosure under the Freedom of Information Act. See 5 U.S.C. §552, 41 C.F.R. Part 105-60. Any decision to disclose information in this plan outside X or to withhold information in this plan from a non-X requester must be coordinated with the X's Office of the Executive Secretariat and with the Office of General Counsel. RECORD OF CHANGES Change No. Copy No. Date Entered Posted By Change No. Copy No. Date Entered Posted By Change No. Copy No. Date Entered Posted By Recommended changes to this document should be addressed to the DHS NIMS Integration Center. Department of __________________ National Incident Management System (NIMS) Implementation Plan TABLE OF CONTENTS Foreword ii Section I: General I-1 Section II: Concept of Implementation II-1 Section III: Staff Training III-1 Section IV: Modification of Plans, Procedures, and Policies IV-1 Section V: Emergency Operations Plans (EOPs) V-1 Section VI: Glossary of Key Terms VI-1 Section VII: Acronym List VII-1 LIST OF FIGURES Figure I-1. Identification of Key Personnel I-2 Figure II-1. Expected NIMS Implementation Timeline II-2 Figure III-1. Training Requirements for All Employees III-1 Figure III-2. Training Requirements for Employees with Emergency Response Duties III-1 Figure III-3. Current Training Programs III-2 Figure III-4. Regional Components III-2 Figure IV-1. Identification of Plans, Procedures, and Policies IV-1 Figure IV-2. Schedule for Modification of Existing Plans, Policies, and Procedures IV-1 Figure IV-3. Strategy and Schedule for Developing an Inventory of Resources IV-2 Figure V-1. Identification of EOPs V-1 Figure V-2. Checklist for a NIMS-Compliant EOP V-2 Figure A-1. General Comparison of the NIMS and the NRP A-2 Figure B-1. Current Training Programs (Sample) B-1 Figure B-2. Schedule for Modification of Existing Plans, Policies, and Procedures (Sample) B-1 ANNEXES These annexes contain resources to assist in the development of this plan and are not intended for inclusion in the Department's final plan. Annex A – Relationship Between the NRP and the NIMS A-1 Annex B – Sample Strategies for NIMS Implementation B-1 Department of __________________ National Incident Management System (NIMS) Implementation Plan FOREWORD In Homeland Security Presidential Directive (HSPD)-5, Management of Domestic Incidents, the President directed the Secretary of Homeland Security to develop, submit for review to the Homeland Security Council, and administer a National Incident Management System (NIMS). This system will provide a consistent Nationwide approach for Federal, State, local, and tribal governments to work effectively and efficiently together to prepare for, prevent, respond to, and recover from domestic incidents, regardless of cause, size, or complexity. The NIMS enhances the management of domestic incidents by establishing a single, comprehen- sive system for incident management and will help achieve greater cooperation among Depart- ments and agencies at all levels of government. Aside from the requirements of the HSPD, this Department possesses significant responsibility as a signatory to the National Response Plan (NRP). Implementing the NIMS strengthens each Department's capability and resolve to fulfill its responsibilities to the American people in times of emergency. The following NIMS Implementation Plan will help ensure the Department has fully incorpo- rated the NIMS into our emergency response plans, procedures, and policies. This plan also provides guidance for all divisions to ensure that all personnel are appropriately trained in the NIMS and prepared to effectively and efficiently execute the Department's duties under the NRP at all times. Secretary Department of _______________ SECTION I: GENERAL I-1. Purpose This document establishes the Department of X NIMS Implementation Plan in order to ensure the Department complies with HSPD-5, Management of Domestic Incidents. HSPD-5 requires all Federal Departments and agencies to adopt the NIMS and use it in their individual domestic incident management and emergency prevention, preparedness, response, recovery, and mitigation activities, as well as in support of all actions taken to assist State or local entities. This plan also illustrates the intended methods of incorporation of the NIMS into the Department's plans, procedures, policies, and training programs. I-2. Authorities a. (Please list the Department's authorities for implementing the NIMS.) I-3. References a. Homeland Security Act of 2002 b. HSPD-5, Management of Domestic Incidents c. HSPD-8, National Preparedness d. DHS, National Incident Management System, March 1, 2004 I-4. Definitions Relevant definitions and terms are provided in Section V. I-5. Scope a. This document outlines how the Department plans to implement the NIMS. b. The provisions of this document apply to all Departmental plans, procedures, policies, and training programs, including those fulfilling Emergency Support Functions under the National Response Plan (NRP) (see Section III). c. The provisions of this document apply to all sub-components (e.g., agencies, field offices, regional bureaus, response assets, etc.) of or operating under the jurisdiction of the Department. I-6. Responsibilities a. The Office of the Secretary (or equivalent position [e.g., Attorney General]): (1) (Please list the responsibilities of the Office of the Secretary in ensuring that the Department fully adopts all components of the NIMS.) b. Agency (or other major Departmental sub-component organization) Directors: (1) (Please list the responsibilities the Agency Directors have in ensuring that the agency fully adopts all components of the NIMS.) c. All personnel with authority over emergency response programs: (1) Please list supervisory personnel within the Department with a key role in implementing the NIMS. The organization is encouraged to use the follow- ing to identify these personnel and their corresponding responsibilities.) Position Title Point of Contact Office Telephone Responsibilities to Ensure Full Adoption of the NIMS SECTION II: CONCEPT OF IMPLEMENTATION (The following concept of execution is recommended as a viable approach to NIMS implementation that will have minimal disruption on existing systems and processes.) II-1. The Phases of NIMS Adoption NIMS adoption will include four distinct phases. The first phase will be initial staff training, which will include completion of FEMA's Emergency Management Institute independent study course on the NIMS, EMI IS-700. All supervisors with responsibility over operational assets will be accountable for ensuring that all employees are fully trained in the NIMS. The second phase will include evaluation of existing plans, policies, and procedures to identify aspects in need of augmentation for NIMS compliance. In particular, Emergency Operations Plans (EOPs) must be evaluated for NIMS incorporation. The third phase will be modification of existing plans, procedures, and policies to reflect NIMS adoption. This includes modification of any emergency response plans in support of the NRP and any internal emergency plans such as COOP Plans. The fourth phase will verify achievement of the NIMS Integration Center's standards, including certification and credentialing of employees (further guidance on both forthcoming) as well as conducting exercises to demonstrate compliance with the standards of the NIMS Integration Center. It is anticipated that the implementation phases will overlap in order to speed and strengthen the process. Phase I – Initial Staff Training 2 months a. EMI IS-195 – Basic Incident Command System b. EMI IS-700 – National Incident Management System c. Other relevant courses as determined by supervisors d. Internal training/tabletop exercises Phase II – Identification of Relevant Plans, Procedures, and Policies 3 months a. Plans, procedures, policies, and training programs that will require augmentation. Phase III – Modification of Existing Plans, Procedures, and Policies 9 months a. Emergency response plans, including those that fulfill Emergency Support Func- tions under the NRP and internal response plans, such as COOP Plans and EOPs, must be modified to adopt NIMS principles and language. b. Enhance/modify training programs to institutionalize NIMS. c. Process includes modification, testing, refinement, and implementation. Phase IV – Supporting NIMS Integration Center Standards 3 months a. Credentialing and certification of personnel and equipment. b. Conducting validation exercises. Following this schedule will ensure the Department meets the September 2005 deadline for NIMS adoption. Phase I Sept 2004 - Oct 2004 Phase II Sept 2004 - Nov 2004 Phase III Nov. 2004 - July 2005 Phase IV June 2005 -- Sept 2005 Figure II-1. Expected NIMS Implementation Timeline SECTION III: STAFF TRAINING III-1. Identification of Initial Training Components (The Department is encouraged to use the following to identify the training employees will receive relevant to NIMS implementation. The highlighted courses are recommended. The first table reflects the training requirements for all Departmental employees and the second reflects the training requirements for employees with additional emergency response duties.) The following illustrates the training ALL employees will receive relevant to NIMS implementation, including internal training, such as tabletop exercises. Training Course/Internal Training: EMI IS-700 National Incident Management System Expected Completion Date Figure III-1. Training Requirements for All Employees The following illustrates the training all employees with duties that directly or indirectly involve or support domestic incident management will receive relevant to NIMS implementation, including internal training, such as tabletop exercises. Training Course/Internal Training: EMI IS-195 Base Incident Management System Expected Completion Date Training Course/Internal Training:EMI IS-700 National Incident Management System Expected Completion Date Figure III-2. Training Requirements for Employees with Emergency Response Duties III-2. Incorporation of NIMS into Current Training Programs (The Department may prefer including training programs for all regional entities, field com- ponents, and geographically dispersed response teams in one table. Alternatively, a second chart is provided if the Department prefers to delineate headquarters personnel from regional staff and their corresponding training programs.) In addition to new training courses, workshops, and exercises that should be conducted to facilitate NIMS adoption, current training programs will be enhanced/modified to permanently incorporate the NIMS and ensure continued NIMS education. The following lists current training programs and the methods by which NIMS will be integrated into the regimen. Current Training Program Strategy for NIMS Incorporation Completion Date Current Training Program Strategy for NIMS Incorporation Completion Date Current Training Program Strategy for NIMS Incorporation Completion Date Figure III-3. Current Training Programs (While the NIMS Integration Center is only requesting a list of regional components and a time- line for the adoption of NIMS into their training, the Department is encouraged to request, collect, and verify each entities' strategy for NIMS adoption.) The following illustrates the various regional components of the Department and the expected completion date for integrating NIMS into their training programs. Regional Bureau or Field Office Expected Completion Date for Incorporation of NIMS into Training Programs Regional Bureau or Field Office Expected Completion Date for Incorporation of NIMS into Training Programs Regional Bureau or Field Office Expected Completion Date for Incorporation of NIMS into Training Programs Figure III-4. Regional Components SECTION IV: MODIFICATION OF PLANS, PROCEDURES,AND POLICIES IV-1. Identification of Plans, Procedures, and Policies The following identifies plans, procedures, and policies requiring enhancement/ modification to reflect full adoption of the NIMS. Agency Name Point of Contact Office Telephone E-Mail Address Plan, Procedure, or Policy Agency Name Point of Contact Office Telephone E-Mail Address Plan, Procedure, or Policy Agency Name Point of Contact Office Telephone E-Mail Address Plan, Procedure, or Policy Figure IV-1. Identification of Plans, Procedures, and Policies IV-2. Modification Schedule The following chart documents when the above-listed plans, procedures, and policies will reflect full NIMS adoption. (Please see the example Schedule provided in Annex B.) Agency Name Plan, Procedure, or Policy Strategy for NIMS Implementation Adoption Date Agency Name Plan, Procedure, or Policy Strategy for NIMS Implementation Adoption Date Agency Name Plan, Procedure, or Policy Strategy for NIMS Implementation Adoption Date Figure IV-2. Schedule for Modification of Existing Plans, Policies, and Procedures IV-3. Resource Management The NIMS emphasizes the importance of maintaining accurate and up-to-date information on resource management and use as a critical component of domestic incident management. Refer to FEMA's National Mutual Aid and Resource Management Initiative for the basis to type, inventory, order and track Federal, State, and local assets to support equipment and personnel compatibility required for mutual aid agreements. Resource typing definitions for 120 of the most commonly requested response resources are available at: www.fema.gov/nims/mutual_aid.shtm. (Federal Departments and agencies should develop and/or update their resource inventories in accordance with the typed definitions. For resources that have not yet been typed, resources should be defined by capacity and capability in accordance with the established resource typing methodology. Up-to-date inventories of response assets are critical to an effective NIMS.) The following chart indicates the strategy and timeframe for developing or updating a comprehensive inventory of response resources. Agency Name Strategy for Resource Inventory Development Timeline for Completion Agency Name Strategy for Resource Inventory Development Timeline for Completion Agency Name Strategy for Resource Inventory Development Timeline for Completion Figure IV-3. Strategy and Schedule for Developing an Inventory of Resources SECTION V: EMERGENCY OPERATIONS PLANS (EOPS) V-1. Identification of Emergency Operations Plans The following identifies all existing EOPs. Agency Name Point of Contact Office Telephone E-Mail Address Plan, Procedure, or Policy Agency Name Point of Contact Office Telephone E-Mail Address Plan, Procedure, or Policy Agency Name Point of Contact Office Telephone E-Mail Address Plan, Procedure, or Policy Figure V-1. Identification of EOPs V-2. NIMS Guidance (The Department is encouraged to use the following checklist to track its progress of enhancing its EOPs to reflect full NIMS adoption. A different checklist should be used for each EOP.) The following checklist was adopted directly from the NIMS (NIMS, Chapter III, Section B-2-a-1, page 35) and illustrates the status of NIMS incorporation into the Department's EOPs. EOP Title Checklist Adoption Date Defines the scope of preparedness and incident management activities necessary for the jurisdiction. _________ _____________ Describes organizational structures, roles and responsibilities, policies, and protocols for providing emergency support. ________ ____________ Facilitates response and short-term recovery activities. ________ _____________ Is flexible enough to use in all emergencies. ________ _____________ Describes the EOP purpose. ________ _____________ Describes the EOP situation and assumptions. ________ _____________ Describes the EOP concept of operations. ________ _____________ Describes the EOP organization and assignment of responsibilities. _____ _____________ Describes the administration and logistics of the EOP. ________ _____________ Describes EOP development and maintenance. _______ _____________ Describes the EOP authorities and references. ________ _____________ Contains functional annexes. ________ _____________ Contains hazard-specific appendices. ________ _____________ Contains a glossary. ________ _____________ Predesignates jurisdictional and/or functional area representatives to the Incident Commander (IC) or Unified Command (UC) whenever possible. ________ _____________ Includes preincident and postincident public awareness, education, and communications plans and protocols. ________ _____________ Figure V-2. Checklist for a NIMS-Compliant EOP SECTION VI: GLOSSARY OF KEY TERMS (Please insert relevant terms here.) (In addition to terms specific to your Department, consider including those contained in the glossaries of the NIMS and the NRP.) SECTION VII: ACRONYM LIST (Please insert relevant acronyms here.) (In addition to acronyms specific to your Department,consider including those contained in the acronym lists of the NIMS and the NRP.) ANNEX A Relationship between the National Response Plan (NRP) and the National Incident Management System (NIMS) A-1. Background The NRP details its reliance on NIMS operating principles and protocols in applying Federal support to incidents of national significance. Together, the NRP and the NIMS integrate the resources of jurisdictions, incident management and emergency response disciplines, non- governmental organizations, and the private-sector into a seamless national framework for domestic incident response. The NIMS establishes a uniform system for incident management. The NRP serves as the core operational plan for national incident management, establishing national-level coordi- nating structures, processes, and protocols that must be incorporated into existing Federal interagency incident plans. A-2. General Comparison The following outlines the core elements of the NIMS and the NRP. NIMS Nationwide approach to domestic incident management; applicable at all jurisdictional levels and across functional disciplines in an all-hazards context. It is not an operational incident management or resource allocation plan. NRP Core operational plan for national incident management.Establishes national-level coordinating structures, mechanisms for national-level policy and operational coordination for domestic incident management that must be incorporated into existing Federal interagency incident plans. NIMS Components: Command and Management, Preparedness, Resource Management, Communications/ Information Management, Supporting Technologies, Ongoing Management and Maintenance. NRP Components: Base Plan – including Planning considerations, Roles and Responsibilities, Concept of Operations, Incident Manage- ment Actions, Plan Management and Maintenance, Emergency Support Functions Annexes, Support Annexes, Incident Annexes. NIMS Applicability: The NIMS is applicable across all levels of government and emergency disciplines, and nongovernmental and private-sector organizations. HSPD-5 requires all Federal agencies to adopt the NIMS. Adoption of NIMS by State and local organizations is a condition of Federal preparedness assistance. NRP Applicability: The NRP is applicable to all Federal Departments and agencies that may be requested to provide assistance in actual or potential incidents of national significance that require a coordinated and effective response by an appropriate combination of Federal, State, local, tribal, private-sector, and nongovernmental entities. NIMS Command and Coordination Structure: >CPs on-scene using the Incident Command System >(ICS)/Unified Command >Area Command (if needed) >State, local, tribal, and private-sector EOCs >ICPs on-scene using the Incident Command System (ICS)/Unified Command >Area Command (if needed) >State, local, tribal, and private-sector EOC NRP Command and Coordination Structure: >ICP on-scene using the Incident Command System (ICS)/Unified Command; >Area Command (if needed); >JFO, which is responsible for coordinating Federal assistance and supporting incident management activities locally; >NRCC, RRCC, and HSOC, which serve as regional and national-level multiagency situational awareness and operational coordination centers; >IIMG, which serves as the national headquarters-level multiagency coordination entity for domestic incident management; and >HSC and other White House organizations, which serve as the national- level multiagency coordination entities to advise and assist the President on homeland security and other policy issues. NIMS Requirements: Establishes the Incident Command structure and protocols for incident management. NRP Requirements: The organizational structure addresses site-specific incident management activities and the broader regional or national issues related to the incident, such as impacts on the rest of the country, immediate regional or national actions required to avert or prepare for potential subsequent events, and the management of multiple threats or incidents.Incident management and emergency response plans must include: >Principles and terminology of the NIMS >Reporting requirements of the NRP >Linkages to key NRP organizational elements (such as the IIMG, NRCC, RRCC, JFO, etc.) >Procedures for transitioning from localized incidents to incidents of national significance Figure A-1. General Comparison of the NIMS and the NRP ANNEX B Sample Strategies for NIMS Implementation B-1. Purpose Throughout the NIMS Implementation Plan template, there are several tables requesting the Department's "Strategy for NIMS Implementation" of a particular component of the NIMS. This annex provides examples of NIMS implementation strategies. B-2. Sample Strategies Section III-2. Incorporation of NIMS into Current Training Programs Current Training Program: Emergency Response Team Training Strategy for NIMS Incorporation >Incorporate NIMS terminology into training materials >Deliver NIMS training to the ERT >Exercise ERT to test enhanced, NIMS-compliant procedures >Make necessary adjustments Completion Date: April 1, 2005 Current Training Program: Continuity of Operations (COOP) Team Training >Update COOP materials to reflect NIMS terminology and structure >Establish necessary personnel/procedures to reflect the ICS structure >Train COOP Team on changes >Exercise COOP to test viability of changes >Make adjustments as necessary Completion Date: March 15, 2005 Figure B-1. Current Training Programs Section IV-2. Modification Schedule Agency Name Plan, Policy, or Procedure Strategy for NIMS Incorporation Adoption Date Agency Name Plan, Policy, or Procedure Strategy for NIMS Incorporation Adoption Date Agency Name Plan, Policy, or Procedure Strategy for NIMS Incorporation Adoption Date Continuity of Operations Plan (COOP) >Change terminology, as appropriate, to reflect NIMS terminology of key incident management components. >Ensure deployment procedures incorporate the ICS structure. December 15, 2004 Emergency Response Team (ERT) Concept of Operations (CONOPS) >Change terminology, as appropriate, to reflect NIMS terminology of key incident management components. >Ensure deployment and operations procedures incorporate the ICS structure. >Ensure that deployable assets have been "typed" according to capability by the Emergency Support Functions Leadership Group (ESFLG), to establish common terminology with other Departments' representatives. March 1, 2005 Figure B-2. Schedule for Modification of Existing Plans, Policies, and Procedures Template For Official Use Only (when completed)